Early Years funding

Login to the York Provider Portal for the early education funding and to update your details

2 year old funded entitlement   

From 1st September 2013 a funded early education place for two year olds becomes a statutory entitlement to those families claiming certain benefits.

3 and 4 year old funded entitlement

The team can give advice and support on any query that you have relating to the early years entitlement for three and four year olds.

This could be:

  • Information regarding the payment of the funding to the settings e.g. the amount of funding made, timescales for submitting your online claim, when payments should have been received etc
  • Offering the enhanced entitlement flexibly 
  • If you think you have received the incorrect amount of funding
  • For advice on filling out and submitting the online claim data and census information.
  • For notification of a change of  funding contact details.
  • If a child starts or leaves a setting after submission of claim/census information.

The team can be contacted on 01904 553880 or by email at earlyyearsfunding@york.gov.uk.

What is the claims process?

Early years funding is made in two payments for each term:

  • An initial payment made at the beginning of the term based on estimated take-up
  • A second payment, during the second half of term, once all claims have been received and finalised

The initial payment:

  • The initial payment is usually based on 85% of the estimate that you provide at the beginning of the term.
  • You will receive an email informing you of the relevant dates and deadlines for the forthcoming term. Declaration forms are available to download on the right hand side of this page.
  • The initial payment will be processed during the first week of term. This payment will then take up to 10 working days to reach your bank account.

Census dates are the third Thursday in January, the third Thursday in May and the first Thursday in October. Child funding details are to be submitted via the Online Provider Portal up until deadline stated in the funding email.  There will be a short period after this date for you to check the data you have submitted is correct. The onus is on you, the provider, to ensure that you apply for the funding for a child either on full term or half term basis. It is important you make parents aware of these cut off dates and conditions of moving their children from setting to setting.

The final payment will be made during the second half of the term, once all overclaims are resolved and claims finalised.

Useful documents


York Family Information Service and Information Service for Young People

01904 554444 / 01904 555400


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